Tailored Automated Visitor Management
Visitor management system designed for effortless check-ins, heightened security, and full compliance.
Built for workplaces, facilities, plant floors, labs, campuses, and more.
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How does the Digital Reception work?
Digital Reception can be built according to your company's needs and fit almost any situation. Here's an example of how professional Digital Reception works:
Appointment Creation: Create an appointment in the Outlook/Gmail calendar and invite your visitors by entering their email addresses. Include the Digital Reception email among the invitees.
Visitor Notification: The Digital Reception will automatically send your invitee an email with a unique QR code and PIN (code).
Check-in process: The Digital Reception welcomes visitors and asks them to check in by pressing the check-in button or scanning the QR code if the scanner is available.
Check-in Confirmation: The visitor has been checked in! You will be notified immediately by the chosen method, such as email, SMS, or telephone call, of your visitor's arrival.
Why choose the Digital Reception?
Why do you need a visitor management system at all?
Reduce Your Reception Costs
Automating all reception tasks significantly reduces operational costs. Using our Shared Receptionist feature, we decentralize reception while keeping the human touch.
The Digital Reception is Available Around the Clock
With a digital reception, your business is accessible 24/7, ensuring no visitor is left unattended. This round-the-clock availability enhances customer experience and eliminates the limitations of traditional working hours.
Always Know Who's on the Premises
Access a real-time overview of who is in the building, improving security and ensure a smooth process in case of emergency. Digital logs last as long as needed.
Tailor-Made Solutions: We tailor the system to fit your organization's needs, whether a unique check-in process or integration with your existing infrastructure, software, or specific process.
Supporting Facts
Save more than 96.5% of check-in time
Our digital reception system drastically reduces the time needed for visitor check-ins, making the process almost instantaneous.
Save up to €40,000 annually
Our system minimizes the need for manual reception tasks, helping you achieve significant cost savings and improving your bottom line.
Tailor your Digital Reception
By now, you should have a better understanding of our standard functionalities. However, the custom visitor management system can be tailored to your company or organization to align perfectly with your working processes. Let's get in touch to discuss all the possibilities.
Professional Support
During your digital journey, we will completely unburden you! We will solve any problems that arise and answer all of your questions along the way. We will assist you in getting the most out of the visitor check-in software.
Privacy & Security
Privacy is essential! We implement standards to safeguard the process of digitalizing your visitor registration. The GDPR and other regulations ensure that all app functions and data are secure. Store your data as agreed with us, all encrypted and safe.
Hardware for Visitor Management System
We provide standard hardware solutions that are out of the box; you can ask for a brochure. However, we collaborate with top hardware providers to offer options that fit your entrance needs. Whether you need sleek kiosks, durable touchscreens, or custom configurations, we ensure seamless integration with our visitor management solutions, giving you the perfect combination of hardware and software for your business. Or use your tablet setup.
Features
Professional Features
- Effortless Check-in: Utilize QR codes, PIN codes, or manual entry for a smooth visitor check-in experience
- Convenient Food and Parcel Delivery: Simplify delivery requests and track them directly from the reception screen
- Direct Reception Calls: Instantly connect with reception or designated personnel via the on-screen interface
- Calendar Integration: Seamlessly integrate with calendar systems for efficient meeting scheduling and management
- Automated Notifications: Receive email and other alerts for meetings, arrivals, and other events
- Employee Check-in/Check-out: Streamline employee attendance with easy check-in and check-out options
- On-Screen Document Signing: Enable visitors to sign documents directly at the reception
- Document Acceptance: Securely accept and manage documents through the reception system
- Badge Printing: Print visitor badges on demand
Check out the Professional Digital Reception plan here:
Enterprise Features and Integrations
- Custom Check-in/Check-out: Tailor check-in and check-out processes to meet specific client requirements
- Automatic Checkout: Automatically check visitors out after a set period
- Third-Party Integrations: Connect with external systems for extended functionality
- Card Dispensing: Dispense access cards directly from the reception
- Secure Building Overview: Provide a secure overview of individuals in the building with PIN access
- Door and Gate Integrations: Integrate with door and gate systems for complete access control
- Digital Signage Welcome: Display welcome messages on digital signage
- Wayfinding and Floor Maps: Integrate wayfinding and floor maps to guide visitors
- Automatic Call on Check-in: Automatically initiate a call to the host upon visitor check-in
Have a feature in mind? Reach out to make it happen.
What Clients Say About Us
"Digital Reception has completely transformed our client's visitor and employee management process. We can serve clients like never before with client custom wishes, bespoke processes, and interactive additions. Our visitors often comment on how modern and professional our receptions look now."
Jitse Boer
Account Manager, AV & ICT Company
"We've been using Digital Reception for six months, and it's been a game-changer. The seamless calendar integration and on-demand badge printing have made managing visitor and employee check-ins a breeze. Our staff and visitors appreciate the intuitive design and quick check-in process."
Danijel Arsenković
Project Coordinator, Mobile & Web Portal
"Switching to digital reception was one of our best decisions. It has significantly reduced our reception workload and enhanced our building's security. The custom check-in/out procedures and secure document management have been tailored perfectly to our needs. Highly recommend!"
Lucas Berkvens
Infrastructure Manager, Daiwa House Modular Europe
Pricing Plans
Digital Reception offers pricing plans to suit your company's needs. Choose from Free, Professional, or Enterprise plans.
*Disclaimer:
Hardware not included. €349 start-up costs for the Professional plan.
You get 1000 credits for calling (100 euros for free at the start).
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