How Visitor Management System Works
Digital Reception is your ultimate solution for seamless visitor management. Our digital reception software comes with various standard features that are free to use. Below is an overview of how our free visitor management system works.
How does it all look?
Digital Reception can be adapted according to your company's needs and fit almost any situation. Here's an example of how the default smart reception works:
Appointment Creation: create an appointment in Outlook/Gmail and invite your visitor by entering their email address. Add Digital Reception’s email address as well. Appointments can also be scheduled in the CMS.
Visitor Notification: Your invitee will automatically receive an email with a unique number (code) from the Digital Reception.
Visitor Check-In: The digital receptionist welcomes your visitor and asks them to check in by pressing the check-in button.
Smart Visitor Check-In: The digital reception welcomes your visitors and asks them to check in by pressing the check-in button. The digital reception will then request the code that the visitor received via email. If the visitor does not have a code, they enter their full name, email address, and phone number (optionally) and choose the person they are visiting. The application will generate a new, one-of-a-kind code for them.
Registration Confirmation: The visitor has been registered! Your visitor's arrival will be communicated to you immediately.
Check-Out Process: When leaving the building, the visitor presses the check-out button and enters the check-in code.
Delivery Notifications: Package or meal deliverers do not require a code. They simply select the appropriate person on the screen to report a meal or parcel delivery. You will be notified immediately upon their arrival.
Customize your digital reception
By now, you should have a better understanding of our standard functionalities. You can, however, have the custom visitor management system tailored specifically to your company or organization so that it aligns perfectly with your working processes. Let's get in touch to go over all the possibilities.
Professional support
During your digital journey, we will completely unburden you! We will solve any problems that arise and answer all of your questions along the way. We will provide you with all the assistance you require to get the most out of the visitor check-in software.
Privacy & security
Privacy is essential! We implement standards to safeguard the process of digitalizing your visitor registration. All functions and data in the app are secure and by the GDPR and other regulations.
Your Digital host with a personal touch
Intrigued and looking for more?!
Have more questions about the visitor management system solutions?
Let's talk! We're here to discuss your needs, answer your questions, and schedule a meeting to ensure our solution fits your company perfectly. Reach out to us, and let's create the ideal digital reception together!
* We use this information only to contact you. We do not use your personal information for any other purpose or share it with third parties. To learn more about collecting and protecting personal data, read our Privacy Policy.