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Show time: your digital reception system in operation

The digital reception software includes a number of standard features that are free to use. Below is an overview of how our free visitor management system works.

Do you want to try out the software for yourself?

How does it all look like?

Digital Reception can be adapted according to your company's needs and so that it fits almost any situation. Here's an example of how the smart reception works:

Create an appointment in Outlook/Gmail and invite your visitor by entering their email address. Add digital reception’s email address as well. Appointments can also be scheduled in the CMS.

Your invitee will automatically receive an email with an unique number (code) from the Digital Reception.

The digital receptionist welcomes your visitor and asks them to check in by pressing the check-in button.

The digital reception will then request the code that the visitor received via email. If the visitor does not have a code, they enter their full name, email address, and phone number (optionally), and choose the person to whom they are paying a visit. The application will generate a new one-of-a-kind code for them.

The visitor has been registered! Your visitor's arrival will be communicated to you immediately.

When leaving the building, the visitor presses the check-out button and enters the check-in code once more.

Package or meal deliverers do not require a code, they just simply select the appropriate person on the screen to report a meal or parcel delivery. You will, of course, be notified when they arrive.

Customize your digital reception

By now, you should have a better understanding of our standard functionalities. You can, however, have the custom visitor management system tailored specifically to your company or organization so that it is completely in line with your working processes. Let's get in touch to go over all of the possibilities.

Professional support

During your digital journey, we will completely unburden you! We will solve any problems that arise and answer all of your questions along the way. We will provide you with all of the assistance you require to get the most out of the visitor check in software.

Privacy & security

Privacy is essential! As a result, we put in place standards to safeguard the process of digitalizing your visitor registration. All functions and data in the app are secure and in accordance with the GDPR and other resolutions.

Digital, yet personal

Digital wall signage with Digital Reception home page

Standard functionalities

Digital reception application

  • Welcome screen
  • Invite visitors via any calendar or CMS and provide visitor pass
  • Check In with QR codes through webcam and pin code
  • Visitor arrival notifications by email
  • Food and package delivery notifications by email
  • Email notification of the arrival of parcel and mail deliverers

Digital reception management system

  • Add employees
  • Invite visitors
  • Overview of employees
  • Overview number of visitors (daily)

Pricing Plans

Digital Reception offers the opportunity to choose a price plan that best suits your company's needs. Select Basic, Professional, or Enterprise package, and opt for monthly payments or save 10% if you pay per year.

€0 €0




  • Welcome screen
  • Invite visitors via any calendar or CMS and provide visitor pass
  • Check-In with QR or pin codes
  • Visitor, food, mail, and package arrival notifications by email
  • Add employees and invite visitors
  • Employees and visitors overview (daily)
  • Android application
  • Email support
  • Access management system

€99 / €79 monthly / when paid annually (€950 a year)


  • All free functionalities
  • Corporate identity integration
  • Visitor arrival notifications by phone, text or whatsapp.Generate visitor passes and access with expire date (QR code and PIN)
  • Visitors pass with an expiration date.
  • Email & telephone support
  • Look back up to 180 days (logs)
  • Customizing emails text
  • Branding and customizing design
  • Active Directory integration

Price  Price 

on request

on request


  • All standard functionalities and all options from the professional package
  • Any customization, integration, extension or functionality you need
  • Partner program
  • Customizing emails branding & content
  • Professional QR code scanners available
  • Multitenant

*Disclaimer: Hardware not included. 249 euro start up costs by professional and enterprise plan.

We can do magic

I am missing a feature! / I need more than one reception!

Please feel free to contact us with any questions, requests, or design changes as we are ready to make a tailor-made solution for your company. Let's meet, discuss and solve everything together!

* We use this information only to contact you. We do not use your personal information for any other purpose or share it with third parties. To learn more about the collection and protection of personal data read our Privacy Policy.

Thank You

Thank you for choosing Digitale Receptie! You will receive a confirmation email and our sales team will contact you at the shortly Have a nice day!

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