Digital Reception: Advanced Visitor Management System Features

Effortless Check-In/Check-Out Solutions

Our comprehensive visitor flow management system offers:

Check in options:

• QR Code Scanning: Visitors receive a unique QR code via email before their visit, enabling contactless and swift entry
• PIN Code Entry: Regular visitors can use secure PIN codes for quick access
• Manual Check-In: Simple touchscreen interface for walk-in visitors

Check-Out Solutions:

• Automatic Check-Out: Time-based automatic exit registration
• QR Code Check-Out: Quick scan for departure
• Manual Check-Out: Simple one-touch process
• Host-Initiated Check-Out: Remote check-out by hosts
• Batch Check-Out: End-of-day processing for remaining visitors

Perfect for: High-traffic facilities, corporate offices, and multi-tenant buildings

Smart Delivery Management

Streamline package and food delivery handling:

• No pre-registration required for delivery personnel
• Simple touchscreen interface to select recipients
• Instant notifications to staff about their deliveries
• Digital logging of all deliveries for security purposes

Ideal for: Office buildings with frequent deliveries and food orders

Integrated Communication Hub

Direct communication features include:

• One-touch calling to reception or specific staff members
• Video calling capabilities (Enterprise plan)
• Multi-language support for international visitors
• Emergency contact options

Essential for: Buildings with remote or multiple receptions

Shared Receptionist Service

Optimize your reception operations across multiple locations:

• Remote receptionist handling multiple locations simultaneously
• Professional reception service without on-site staff
• Video or audio-based reception support
• Efficient handling of visitor inquiries across multiple sites
• Cost-effective solution for multi-site management
• Seamless integration with your existing workflow
• Real-time monitoring and reporting
• Flexible scaling based on demand

Third-Party Call Center Integration

Ensure 24/7 professional reception coverage:

• Connect with professional call center services
• Around-the-clock reception coverage
• Multilingual support options
• Customizable service levels
• Seamless escalation protocols
• Full integration with visitor management system
• Quality monitoring and reporting
• Backup support during peak times

Perfect for: Organizations seeking cost-effective, professional reception services with extended coverage

Calendar Integration

Seamless scheduling management with:

• Microsoft Exchange/Office 365
• Google Workspace
• Any CalDAV compatible system
• Custom calendar system integration (Enterprise plan)
• Automatic visitor pass generation from calendar events
• Real-time meeting updates and notifications
• Conflict prevention and room booking integration

Beneficial for: Organizations with high meeting volumes

Advanced Notification System

Keep everyone informed with:

• Customizable email notifications
• SMS alerts for urgent communications
• Host notifications upon visitor arrival
• Automated reminders and follow-ups

Critical for: Companies requiring tight visitor tracking

Employee Management

Efficient staff tracking through:

• Digital check-in/out system
• Working hours monitoring
• Department-based access control
• Attendance reporting

Suitable for: HR departments and facility managers

Customizable Check-In/Out Workflows

Create tailored processes that match your security requirements:

• Custom screening questions
• Specific documentation requirements by visitor type
• Multi-step approval processes
• Automated check-out procedures

Perfect for: High-security facilities and regulated industries

Digital Document Management

Paperless document handling including:

• On-screen document signing
• Secure document storage and retrieval
• Automatic archiving and organization
• Compliance tracking and reporting

Essential for: Organizations with strict compliance requirements

Building Security Controls

Comprehensive security management featuring:

• Real-time occupancy monitoring
• Admin-only PIN-protected building overviews
• Automated checkout systems
• Capacity management tools
• Security alerts and notifications
• Emergency evacuation lists

Ideal for: Safety officers and security managers

Access Control Integration

Professional access management through:

• Custom badge printing
• Automated card dispensing
• Integration with existing access systems (Paxton, etc.)
• Advanced access scheduling
• Zone-based access permissions
• Real-time access monitoring

Critical for: Facilities requiring controlled access

Infrastructure Integration

Seamless connection with building systems:

• Door and barrier control
• Elevator access management
• Parking system integration
• Custom API and Webhooks support

Perfect for: Smart buildings and integrated facilities

Visitor Experience Enhancement

Create an impressive welcome experience with:

• Custom digital signage
• Interactive wayfinding
• Digital floor maps
• Personalized welcome messages

Beneficial for: Large facilities and campus environments

Professional Installation

• Hardware Setup: Professional installation of all required equipment
• Network Integration: Secure setup within your IT infrastructure
• System Configuration: Custom configuration to match your requirements
• Testing & Validation: Comprehensive testing of all features
• Go-Live Support: On-site support during system launch

Training & Onboarding

• Comprehensive staff training sessions
• Admin portal training
• User manual and documentation
• Video tutorials
• Best practices guide

Ongoing Support

• Dedicated support channels
• Regular system updates
• Maintenance services
• Performance monitoring
• Technical issue resolution

Service Level Agreements

• Different support tiers available
• Guaranteed response times
• Regular maintenance schedules
• System health monitoring
• Periodic system reviews

Need something specific? Our development team specializes in creating custom solutions that perfectly match your unique requirements:

• Custom workflow development
• Specialized integration needs
• Industry-specific compliance features
• Unique security requirements

All features are backed by our enterprise-grade security infrastructure and GDPR-compliant data handling.